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src/Board/charters/NonProfit-Committee-Charter.md

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+# Non Profit Committee Charter
+
+## Non Profit Committee Responsibilities
+
+### Organization Related
+
+The Non Profit TSYS Group Entities:
+
+* Americans For A Better Network INC
+* Side Door Group INC
+* Side Door PAC INC
+
+are managed by the Non Profit Committee. 
+
+### Primary duties of the Committee:
+
+1. To determine, create, and review the Entities mission and purpose. The Committee ensures that the Entities current mission statement 
+correctly expresses the Entities goals, its means, and the individuals the Entity primarily serves.
+
+2. Hire, supervise and evaluate the Executive Director.
+
+3. Ensure that the Executive Director has the support needed to further the mission of the organization.
+
+4. Participate in organizational planning, assist the Executive Director in implementing and monitoring the plan.
+
+5. Provide financial oversight including approving the annual budget and ensuring that proper financial controls are in place.
+
+6. Ensure that the organization is complying with legal and ethical standards.
+
+7. Board members should be able to articulate Entities mission, accomplishments, and vision to the public.
+
+8. Recruit new Board members and assess overall Board performance.
+
+9. Board members should strive to garner support (financial and otherwise) from the community.
+
+10. Determine, monitor, and strengthen Entities programs and services.
+
+
+## Committee Role in the Operations of Non Profit entities 
+
+1. Refrain from making special requests of the staff.
+
+2. Suggest nominees to the Committee who can make significant contributions to the work of the Committe and the Entities.
+
+3. Actively participate in functions and special events, as well as, educate others about the Entities.
+
+4. Be informed about Entity mission, services, policies, events, and keep up-to-date on developments in the area of internet access equality.
+
+5. Maintain strict adherence to TSYS Group conflict of interest and confidentiality policies.
+
+## Meetings
+
+The Committee meets approximately 10 times each year. The President of the Committee may call special meetings as needed. 
+
+The Committee annual meeting is held every September.
+
+The Committee meets every month on the first Tuesday from 7:30 to 9:30 p.m CST
+
+Meetings may be attended remotely through electronic means. 
+
+The presence of fifty percent (50%) of the directors at any meeting constitutes a quorum.
+
+## Term of Office
+Board members are elected to a two-year term of office. The term is without compensation. The Board is made up of 3 to 15 members. Terms begin in November at 
+our annual meeting and expire at the conclusion of the second annual meeting following their election. 
+
+A director can only serve for three consecutive terms. Following completion of a director’s term, he or she is eligible for re-election after a one year 
+waiting period.
+
+## Orientation
+
+Generally, following appointment of new member to the Committee, an orientation will be conducted. All members of the Committee are expected to participate.
+
+## Committee Attendance Policy
+
+The Committee attendance policy helps to ensure full contribution of all Committee members. 
+
+The Committee meets at least ten (10) times a year. A Committee attendance problem occurs if:
+
+1. A Committee member has two (2) unexcused absences in a row meaning the member did not communicate ahead of time to indicate they would be unable to attend.
+
+2. A Committee member has three (3) excused absences in a row.
+
+If a Committee attendance problem develops, the Committee President will promptly contact the Director to discuss the problem. The Director’s response 
+will be shared by the Committee President with the entire Committee at their next meeting. In that meeting, the Committee will decide what action should take
+place (if any) regarding future membership. The Committee may choose to initiate removal proceedings.
+
+## Officers of the Committee
+
+The officers of the Committee serve one year terms in their respective offices. Any officer of the Committee may be removed by the two-thirds vote of the 
+voting Directors whenever in its judgment the best interests of the Entities will be served.
+
+### President
+1. Is a member of the Committee and serves as the chief volunteer of the Entities.
+2. Presides at all meetings of the Committee after developing the agenda with the Entity Executive Directors.
+3. Encourages the Committee role in strategic planning.
+4. Appoints the chairpersons of sub committees, in consultation with the other Committee members.
+5. Plays a leading role in fundraising activities.
+6. Is a partner and liason with the Executive Director in achieving the mission of the Entities.
+7. Reports to the full TSYS Group Board Of Directors on the committee’s decisions and recommendations.
+
+### Vice President
+1. Is a member of the Committee.
+2. Performs responsibilities of the Committee President when the President is not available.
+3. Works closely with the Committee President and the Group Entity staff to achieve the mission of the Entities.
+
+### Treasurer
+
+1. Is a member of the Committee.
+2. Assists the Executive Director with fiscal matters of the organization, including account signature and reimbursement authorization of the Executive Director.
+3. Works closely with the Entity's Executive Director to assure financial accountability.
+4. Ensures development and Committee review of financial policies and procedures.
+5. Works with Entity's Executive Director in reviewing the annual budget and financial reports for the Committee.
+
+### Secretary
+
+1. Is a member of the Committee.
+2. Maintains records of the Committee and ensures effective management of the organization’s records.
+3. Manages minutes of the Committee meetings and ensures minutes are distributed to members shortly after each meeting.
+4. Is familiar with legal documents (e.g. Articles of Incorporation, Bylaws, and IRS letters) to note applicability at meetings.
+
+### Sub Committees
+
+The Committee can establish sub committees to assist them in conducting their business.  Sub Committee meetings are held on an as needed basis. 
+Times and dates are set by the sub committee chairperson. All members of the Committee are expected to serve on at least one sub committee.
+
+### Executive Sub Committee
+
+The Executive Sub Committee oversees the operations of the Committee and often acts on behalf of the Committee during on-demand activities that occur 
+between meetings and these acts are later presented for review by the full Committee . The Executive Sub Committee is also responsible for completing an 
+annual performance evaluation for the Entity Executive Director and assists the Entity Executive Director with management and personnel matters. 
+
+The Executive Sub Committee is comprised of the officers of the Committee.
+
+### Fundraising Sub Committee 
+
+This sub committee ensures that funds are raised to enable the Entities to fulfill their mission. The members consider ways to finance the Entities beyond 
+charitable solicitations, e.g. earned income, fees, contracts.
+
+### Finance Sub Committee
+
+The Finance Sub Committee recommends policy regarding the Entity finances and assets and ensures adequate financial controls. The members assume 
+responsibility for safeguarding any endowment or reserve funds.
+
+### Nominating Sub Committee
+The Nominating Sub Committee members ensure the Committee has an effective process and structure in place to conduct business. They are responsible for 
+planning the Committee retreat, sub committee development, ongoing training of Committee members and  Committee evaluation. 
+
+This sub committee is responsible for recruiting, screening and orienting new Committee members.
+
+### Public Relations Sub Committee
+
+This sub committee promotes awareness of the Entities in the community and works to ensure the Entities enjoys a good public image. 
+Members are available to present to community organizations on the role of the Entities and the services they provide.
+
+### Ad Hoc
+
+From time to time, an ad hoc sub committee may be formed to accomplish a specific goal and then ceases to exist. Examples of ad hoc committees might 
+include:
+
+* Capital Campaign
+
+* Special Events
+
+* Strategic Planning
+
+* Facility
+
+
+## Roles and Responsiblities
+
+| Activity | Board | Executive Director | 
+|----------|-------|--------------------|
+|Develop long term goals (more than 1 year) | Approves | Recommends and provides input|
+|Develop short-term goals |Monitors |  Establishes and carries out|
+|Day to day operation of the Center |No role | Makes all management decisions|
+|Budget | Approves | Develops and recommends|
+|Capital purchases over $5,000 | Approves | Prepares request|
+|Approving expenses over $5,000 | Approves | Obtains estimates and prepares recommendation|
+|Decisions on building renovations and expansion | Makes decisions, assumes responsibility | Makes recommendations|
+|Authorize purchase of supplies |Approves budget | Purchases according to agency need|
+|Minor repairs | Approves budget | Authorizes repairs up to $5,000|
+|Hiring of staff | No role | Hires staff|
+|Hiring Executive Director | Responsible for the hiring of Executive Director | No role|
+|Staff assignment and supervision | No role | Responsible for assigning work and supervising|
+|Terminate staff | No role | Makes final termination decision|
+|Staff grievances| Has a role in grievances process, but only as it pertains to disciplinary action| All other grievances stop at the Executive Director who is responsible for enforcing policies|
+|Staff salaries| Allocates line item for salaries in budget| Reviews and make recommendations at time of annual budget|
+|Personnel policies |Approves | Recommends and administers|
+|Staff evaluation |Evaluates Executive Director |Evaluates all other staff|
+|Raising funds to support the Entities| Joint| Joint|
+
+## Committee and Staff Relationships
+
+The Executive Director is responsible for the hiring, termination and daily management and supervision of the Entity staff. 
+
+It is important for the Entity members to maintain appropriate roles and boundaries with staff and adhere to rules of 
+confidentiality. For instance, if a staff person or volunteer approaches a Committee member with concerns or complaints about 
+the Entities operation, the Committee member should refer the matter back to the Executive Director.
+
+## Commitee Member as representative of Entity
+Committee members should be well informed of the mission and goals of the Entities.  Each member should strive to educate, inform, and 
+recruit support for the programs in the community. 
+
+Bearing in mind, that there may be situations in which Committee members should direct questions posed to them to the Executive Director or President. 
+
+The situations may be when a Committee member is unsure of the answer or when:
+
+* Media involvement in a well publicized case
+
+* Inappropriate actions by staff or a Committee member
+
+* Liability or lawsuits
+
+It is important that when a Committee member has a question about a public statement, the Committee member first seek assistance from the organization.
+
+## Conflict of Interest
+
+Any duality of interest or possible conflict of interest on part of any Committee member should be disclosed to other Committee members and made a 
+matter of Committee action.
+
+Committee members shall not benefit financially from their association with the TSYS Group.
+
+Any Committee member having a duality of interest or possible conflict of interest on any matter should not vote or use his/her personal influence on 
+the matter and he/she should not be counted in determining the quorum for the meeting. 
+
+The minutes of the meeting should reflect that a disclosure was made and that the Committee member abstained from voting.
+
+Committee personal relationships should not be used to influence decisions regarding staff hiring, evaluation, the choice of vendors, 
+or the provision of programs and services.
+
+Committee members should not request staff members to support their political positions or assist in their campaign for public office.
+
+Committee members are not allowed access to confidential organization records simply because of their position on the Committee and should not request 
+staff to breach confidentiality.
+