6.7 KiB
6.7 KiB
Date/Time
Friday, October 24, 2025, 09:43:56 AM CDT (Timezone: America/Chicago)
Change Tracking/Revision Table
| Date/Time | Version | Description | Author |
|---|---|---|---|
| 2025-10-24, 09:43:56 AM CDT | 1.0.0 | Initial proposal for PMO (Project Management Office) structure | Charles N Wyble (@ReachableCEO) |
Changelog
| Date/Time | Version | Description |
|---|---|---|
| 2025-10-24, 09:43:56 AM CDT | 1.0.0 | Initial creation of PMO proposal |
PMO Proposal: Project Management Office for AI Home Directory
Overview
This proposal outlines a high-level "Project Management Office" (PMO) area within the AI home directory that will serve as a centralized "heads up display" for monitoring and managing all projects. The PMO will provide visibility into project status, progress, and priorities while linking to project-specific high-fidelity tracking systems.
Core Purpose
The PMO serves as a strategic oversight function that provides:
- Dashboard View: High-level visibility into all active projects
- Link Aggregation: Centralized access to project-specific tracking systems
- Priority Management: Clear indication of what to work on next
- Status Tracking: Overview of overall portfolio health
- Resource Allocation: Insight into time and effort distribution
Structure and Components
1. Project Registry (PMO/projects/)
- Master list of all projects with metadata
- Status indicators (Active, On Hold, Completed, Planned)
- Priority levels (Critical, High, Medium, Low)
- Last activity timestamp
- Project links to specific tracking systems
2. Dashboard (PMO/dashboard/)
- Executive summary of portfolio health
- Visual indicators for quick status assessment
- Priority queue for immediate attention
- Time investment tracking across projects
3. Status Reports (PMO/reports/)
- Regular status summaries for each project
- Trend analysis over time
- Milestone tracking across the portfolio
- Risk assessment summaries
4. Resource Management (PMO/resources/)
- Time allocation tracking
- Project dependency mapping
- Capacity planning
- Skill/resource gap analysis
Implementation Approach
Phase 1: Foundation Setup
- Create PMO directory structure
- Establish project registry template
- Create dashboard template
- Implement basic status tracking
Phase 2: Integration
- Link to project-specific tracking systems
- Establish update protocols
- Create automated status aggregation (where possible)
- Implement priority algorithms
Phase 3: Enhancement
- Add visualization capabilities
- Implement advanced analytics
- Create forecast models
- Enhance with AI insights
Project Registry Schema
Each project entry in the registry will contain:
| Field | Description |
|---|---|
name |
Project name (human readable) |
id |
Unique identifier |
status |
Current status (Active, On Hold, Completed, Planned) |
priority |
Priority level (Critical, High, Medium, Low) |
health |
Health indicator (Green, Yellow, Red) |
last_updated |
Timestamp of last status update |
tracking_url |
Link to project-specific tracking |
owner |
Project owner (for multi-person projects in the future) |
dependencies |
Other projects this project depends on |
due_date |
Key milestone or completion date |
progress |
Percentage complete |
next_milestone |
Next major milestone to achieve |
Dashboard Elements
1. Project Overview Table
- Visual table showing all projects with at-a-glance status indicators
- Color coding for priority and health
- Quick access links to project tracking
2. Priority Queue
- Ranked list of what to work on next
- Based on priority, urgency, and dependencies
- Time-sensitive items highlighted
3. Portfolio Health Indicators
- Overall portfolio health score
- Distribution of projects across different statuses
- Resource allocation visualization
- Progress toward portfolio goals
4. Recent Activity Feed
- Timeline of recent project updates
- Notification of important changes
- Activity patterns over time
Integration with Project Tracking
The PMO will maintain links to project-specific tracking systems rather than duplicating detailed tracking. This approach:
- Reduces maintenance overhead
- Ensures data accuracy in detailed tracking
- Maintains the principle of high-fidelity local tracking
- Provides centralized visibility without micromanagement
Link Types:
- Issue tracker URLs (GitHub, GitLab, etc.)
- Project management tool URLs (Jira, Trello, etc.)
- Documentation repositories
- Status reporting dashboards
- Communication channels
AI Enhancement Opportunities
1. Intelligent Prioritization
- AI analysis of project interdependencies
- Automatic priority adjustment based on deadlines
- Resource constraint analysis
2. Predictive Analytics
- Project completion forecasting
- Risk identification and mitigation suggestions
- Resource optimization recommendations
3. Automated Status Updates
- Integration with project systems for automatic updates
- AI-assisted status summarization
- Pattern recognition in project progression
Implementation Considerations
For Solo Entrepreneur Context
- Focus on simplicity and efficiency
- Minimize administrative overhead
- Maximize visibility and decision support
- Support 14+ hours daily AI interaction patterns
Scalability
- Design to accommodate portfolio growth
- Support for different project types
- Flexible metadata schema
- Easy onboarding for new projects
Integration with AI Agents
- Structured data formats for AI processing
- Clear indicators for AI consumption
- Automated update capabilities
- Decision support for AI agents
Benefits
- Improved Visibility: Centralized view of all projects at a glance
- Better Decision Making: Clear indication of what to work on next
- Efficiency: Reduced time spent checking multiple project systems
- Strategic Oversight: Portfolio-level insights and trends
- Priority Clarity: Clear understanding of project importance and urgency
- Resource Awareness: Understanding of time investment across projects
Next Steps
- Create initial PMO directory structure
- Set up basic project registry
- Create dashboard template
- Implement for current projects
- Establish update protocols
- Gradually enhance with additional features