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2025-03-04 13:42:29 -06:00
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@@ -407,68 +407,20 @@ The Company hereby designates the following series as exclusive internal shared
a. Fails to meet established performance standards for two consecutive quarters as documented by the Technology Oversight Committee;
b. Experiences a catastrophic service disruption lasting more than 48 hours;
b. Experiences a catastrophic service disruption lasting more than:
i. 48 hours for non-critical services;
ii. 24 hours for important services; or
iii. 4 hours for mission-critical services as designated in the applicable SLA;
c. Commits a material breach of its SLA obligations that remains uncured for 30 days after written notice; or
d. Receives substantiated service quality complaints from more than 50% of its series customers within any six-month period.
2. **Temporary External Provider Authorization**:
a. Upon a determination of failure, the affected series may petition the Technology Oversight Committee for a temporary waiver to use external providers.
b. The petition must:
i. Identify the specific services affected;
ii. Document the performance failures;
iii. Propose specific external providers;
iv. Include a transition implementation plan; and
v. Include a plan for transitioning back to the internal provider.
c. The Technology Oversight Committee must respond to such petitions within 30 calendar days.
d. If approved, waivers shall:
i. Be granted for a specific scope of services;
ii. Have a defined duration not to exceed 180 days;
iii. Include monitoring requirements;
iv. Require monthly status reporting; and
v. Establish criteria for return to the internal provider.
3. **Remediation Requirements**: During any waiver period, the failed internal service provider must:
a. Develop and implement a remediation plan approved by the Technology Oversight Committee within 15 days of waiver approval;
b. Provide biweekly progress reports to the Technology Oversight Committee;
c. Demonstrate compliance with performance standards for at least 60 consecutive days before the waiver expires;
d. Submit to enhanced monitoring for 180 days following the expiration of any waiver; and
e. Implement preventative measures to avoid recurrence of the failure conditions.
#### 3.1.4 - Innovation Exception Process
1. **Innovation Exception Criteria**: Series may request permission to utilize specialized external services not offered by internal providers when:
a. The service represents a significant competitive advantage that would materially enhance the requesting series business operations;
b. The internal service provider has confirmed in writing that it cannot reasonably develop equivalent capabilities within 90 days;
c. The requesting series has conducted and documented a thorough evaluation of alternatives;
d. The external solution complies with all Company security and compliance requirements; and
e. Implementation of the external solution will not compromise system integration or data security.
2. **Exception Request Process**:
a. Requests must be submitted in writing to the Technology Oversight Committee;
@@ -491,21 +443,9 @@ The Company hereby designates the following series as exclusive internal shared
viii. Cost-benefit analysis comparing the external solution to internal alternatives.
c. The Technology Oversight Committee must respond within 45 days.
c. The Technology Oversight Committee must respond within 45 days for standard requests and within 15 days for requests designated as time-sensitive with appropriate justification.
d. The Technology Oversight Committee must provide written justification for any denial.
3. **Exception Implementation**:
a. Approved exceptions shall be documented in the series electronic records;
b. The Technology Oversight Committee shall conduct quarterly reviews of all approved exceptions;
c. Exceptions shall expire after 12 months unless renewed through the same process;
d. The Technology Oversight Committee shall maintain a catalog of all approved exceptions; and
e. Internal service providers shall develop plans to incorporate frequently requested exceptions into their standard service offerings.
d. The Technology Oversight Committee must provide written justification for any denial..
#### 3.1.5 - Service Division Operations