fix: correct databank architecture and implement proper CTO/COO structure\n\n- Remove incorrectly placed human/llm directories from databank root\n- Restructure databank with everything under databank/artifacts/ as requested\n- Implement proper CTO/COO structure under pmo/artifacts/ with complete PMO components\n- Create comprehensive collab/ directory structure for human/AI communication\n- Remove Joplin processing scripts and references as requested\n- Create proper scaffolding directories for quick domain standup\n- Update README documentation to reflect corrected architecture\n- Ensure only collab/ directories are editable by humans\n- AI agents manage databank/artifacts/ based on collab/ communications\n- Create structured intake templates and collaboration workflows\n- Maintain clear separation between readonly databank and read-write PMO\n- Implement proper single source of truth with AI-managed artifacts

Co-authored-by: Qwen-Coder <qwen-coder@alibabacloud.com>

databank/collab/intake/README.md

@@ -1,43 +1,53 @@
-# Collab Intake System
+# Intake Directory
 
-This directory contains the collaborative intake system for populating and updating the databank through structured interviews and workflows.
+This directory contains structured intake templates and responses for comprehensive information gathering.
+
+## Purpose
+
+- **Structured Collection**: Formal templates for gathering comprehensive information
+- **Consistent Updates**: Standardized approach to updating databank content
+- **Complete Coverage**: Ensure all relevant information captured during updates
 
 ## Structure
 
 ```
 intake/
-├── templates/    # Interview templates and question sets
-├── responses/    # Collected responses from interviews
-├── workflows/    # Automated intake workflows and processes
-└── README.md    # This file
+├── templates/    # Structured intake templates
+├── responses/     # Completed intake responses
+└── README.md     # This file
 ```
 
-## Purpose
+## Workflow
 
-The intake system facilitates:
-- Structured knowledge capture through guided interviews
-- Regular updates to keep databank information current
-- Multi-modal input collection (text, voice, structured data)
-- Quality control and validation of incoming information
-- Automated synchronization between human and LLM formats
-
-## Process
-
-1. **Templates** - Use predefined interview templates for specific domains
-2. **Interviews** - Conduct structured interviews using templates
-3. **Responses** - Collect and store raw responses
-4. **Processing** - Convert responses into both human and LLM formats
-5. **Validation** - Review and validate converted information
-6. **Synchronization** - Update both human and LLM directories
-7. **Tracking** - Maintain version history and change tracking
+1. **Template Selection**: Choose appropriate template for update type
+2. **Information Gathering**: Conduct structured interview using template
+3. **Response Recording**: Record responses in responses/ directory
+4. **Processing**: AI processes responses and updates databank/artifacts/
+5. **Validation**: Review and confirm updates to databank/artifacts/
 
 ## Templates
 
-Template files guide the intake process with:
-- Domain-specific questions
-- Response format guidelines
-- Validation criteria
-- Cross-reference requirements
-- Update frequency recommendations
+Common intake templates include:
+
+- **Personal Information**: Updates to biographical and preference information
+- **AI Tools and Preferences**: Changes to tool usage and agent guidelines
+- **Operational Procedures**: Updates to workflows and processes
+- **Project Information**: New projects or updates to existing projects
+- **Relationship Changes**: Updates to professional networks and collaborations
+
+## Guidelines
+
+### For Humans
+- **Use Appropriate Template**: Select template matching update type
+- **Be Comprehensive**: Provide complete information when responding
+- **Follow Structure**: Maintain template format for easy processing
+- **Be Accurate**: Provide current and accurate information
+
+### For AI Agents
+- **Guide Through Process**: Help humans complete templates accurately
+- **Clarify Questions**: Explain ambiguous template items
+- **Validate Responses**: Ensure responses are complete and consistent
+- **Process Thoroughly**: Convert responses to appropriate databank updates
+- **Maintain History**: Track changes and updates over time
 
 ---