docs: create PMO proposal for project management office in AI home directory
Co-authored-by: Qwen-Coder <qwen-coder@alibabacloud.com>
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collab/proposals/PMO/PROPOSAL-PMO.md
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collab/proposals/PMO/PROPOSAL-PMO.md
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# Date/Time
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Friday, October 24, 2025 (Timezone: UTC+00:00 - Please adjust to local system time)
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# Change Tracking/Revision Table
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| Date | Version | Description | Author |
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|------------|---------|--------------------------------------------------|---------------------|
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| 2025-10-24 | 1.0.0 | Initial proposal for PMO (Project Management Office) structure | AIOS-Public System |
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# Changelog
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| Date | Version | Description |
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|------------|---------|--------------------------------------------------|
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| 2025-10-24 | 1.0.0 | Initial creation of PMO proposal |
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---
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# PMO Proposal: Project Management Office for AI Home Directory
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## Overview
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This proposal outlines a high-level "Project Management Office" (PMO) area within the AI home directory that will serve as a centralized "heads up display" for monitoring and managing all projects. The PMO will provide visibility into project status, progress, and priorities while linking to project-specific high-fidelity tracking systems.
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## Core Purpose
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The PMO serves as a strategic oversight function that provides:
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1. **Dashboard View**: High-level visibility into all active projects
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2. **Link Aggregation**: Centralized access to project-specific tracking systems
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3. **Priority Management**: Clear indication of what to work on next
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4. **Status Tracking**: Overview of overall portfolio health
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5. **Resource Allocation**: Insight into time and effort distribution
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## Structure and Components
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### 1. Project Registry (PMO/projects/)
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- Master list of all projects with metadata
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- Status indicators (Active, On Hold, Completed, Planned)
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- Priority levels (Critical, High, Medium, Low)
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- Last activity timestamp
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- Project links to specific tracking systems
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### 2. Dashboard (PMO/dashboard/)
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- Executive summary of portfolio health
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- Visual indicators for quick status assessment
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- Priority queue for immediate attention
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- Time investment tracking across projects
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### 3. Status Reports (PMO/reports/)
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- Regular status summaries for each project
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- Trend analysis over time
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- Milestone tracking across the portfolio
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- Risk assessment summaries
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### 4. Resource Management (PMO/resources/)
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- Time allocation tracking
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- Project dependency mapping
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- Capacity planning
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- Skill/resource gap analysis
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## Implementation Approach
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### Phase 1: Foundation Setup
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- Create PMO directory structure
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- Establish project registry template
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- Create dashboard template
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- Implement basic status tracking
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### Phase 2: Integration
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- Link to project-specific tracking systems
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- Establish update protocols
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- Create automated status aggregation (where possible)
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- Implement priority algorithms
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### Phase 3: Enhancement
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- Add visualization capabilities
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- Implement advanced analytics
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- Create forecast models
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- Enhance with AI insights
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## Project Registry Schema
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Each project entry in the registry will contain:
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| Field | Description |
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|-------|-------------|
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| `name` | Project name (human readable) |
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| `id` | Unique identifier |
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| `status` | Current status (Active, On Hold, Completed, Planned) |
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| `priority` | Priority level (Critical, High, Medium, Low) |
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| `health` | Health indicator (Green, Yellow, Red) |
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| `last_updated` | Timestamp of last status update |
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| `tracking_url` | Link to project-specific tracking |
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| `owner` | Project owner (for multi-person projects in the future) |
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| `dependencies` | Other projects this project depends on |
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| `due_date` | Key milestone or completion date |
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| `progress` | Percentage complete |
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| `next_milestone` | Next major milestone to achieve |
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## Dashboard Elements
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### 1. Project Overview Table
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- Visual table showing all projects with at-a-glance status indicators
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- Color coding for priority and health
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- Quick access links to project tracking
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### 2. Priority Queue
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- Ranked list of what to work on next
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- Based on priority, urgency, and dependencies
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- Time-sensitive items highlighted
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### 3. Portfolio Health Indicators
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- Overall portfolio health score
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- Distribution of projects across different statuses
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- Resource allocation visualization
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- Progress toward portfolio goals
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### 4. Recent Activity Feed
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- Timeline of recent project updates
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- Notification of important changes
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- Activity patterns over time
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## Integration with Project Tracking
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The PMO will maintain links to project-specific tracking systems rather than duplicating detailed tracking. This approach:
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- Reduces maintenance overhead
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- Ensures data accuracy in detailed tracking
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- Maintains the principle of high-fidelity local tracking
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- Provides centralized visibility without micromanagement
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### Link Types:
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- Issue tracker URLs (GitHub, GitLab, etc.)
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- Project management tool URLs (Jira, Trello, etc.)
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- Documentation repositories
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- Status reporting dashboards
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- Communication channels
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## AI Enhancement Opportunities
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### 1. Intelligent Prioritization
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- AI analysis of project interdependencies
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- Automatic priority adjustment based on deadlines
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- Resource constraint analysis
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### 2. Predictive Analytics
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- Project completion forecasting
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- Risk identification and mitigation suggestions
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- Resource optimization recommendations
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### 3. Automated Status Updates
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- Integration with project systems for automatic updates
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- AI-assisted status summarization
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- Pattern recognition in project progression
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## Implementation Considerations
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### For Solo Entrepreneur Context
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- Focus on simplicity and efficiency
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- Minimize administrative overhead
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- Maximize visibility and decision support
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- Support 14+ hours daily AI interaction patterns
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### Scalability
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- Design to accommodate portfolio growth
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- Support for different project types
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- Flexible metadata schema
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- Easy onboarding for new projects
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### Integration with AI Agents
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- Structured data formats for AI processing
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- Clear indicators for AI consumption
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- Automated update capabilities
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- Decision support for AI agents
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## Benefits
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1. **Improved Visibility**: Centralized view of all projects at a glance
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2. **Better Decision Making**: Clear indication of what to work on next
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3. **Efficiency**: Reduced time spent checking multiple project systems
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4. **Strategic Oversight**: Portfolio-level insights and trends
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5. **Priority Clarity**: Clear understanding of project importance and urgency
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6. **Resource Awareness**: Understanding of time investment across projects
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## Next Steps
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1. Create initial PMO directory structure
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2. Set up basic project registry
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3. Create dashboard template
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4. Implement for current projects
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5. Establish update protocols
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6. Gradually enhance with additional features
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---
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