docs: update repository structure, add COO directories, and merge v2 proposal updates\n\n- Update main README.md repository structure to reflect current state\n- Remove context/ directory from databank as per new structure\n- Add COO sections to both databank/ and pmo/ directories\n- Create COO directories for transition to Albert\n- Add GLOSSARY.md template for project use\n- Update AGENTS.md to include COO transition information for Albert\n- Add rule requiring acronyms to be defined when first used\n- Add GLOSSARY requirement for all projects\n- Update PMO section to explain PMO (Project Management Office) acronym\n- Merge updates from PROPOSAL-AGENTS-v2.md into current AGENTS.md\n- Update version tracking in AGENTS.md to v8.0.0 reflecting COO changes\n- Add change tracking table to README.md\n- Reflect that project management artifacts stay local to projects with PMO linking to them\n- Update authority structure to include Albert's future role in COO transition

Co-authored-by: Qwen-Coder <qwen-coder@alibabacloud.com>

pmo/artifacts/docs/add-project-guide.md

@@ -0,0 +1,123 @@
+# Adding Projects to the PMO
+
+This guide explains how to add new projects to the Project Management Office (PMO) system.
+
+## Overview
+
+The PMO system provides centralized visibility into all projects, enabling effective management and coordination. Adding a project to the PMO involves creating a project registry entry and updating the dashboard.
+
+## Prerequisites
+
+Before adding a project to the PMO, ensure you have:
+
+1. A clear project name and unique identifier
+2. An understanding of the project scope and objectives
+3. A project-specific tracking system set up (GitHub repo, Trello board, etc.)
+4. An estimate of the project timeline and milestones
+
+## Step-by-Step Process
+
+### Step 1: Prepare Project Information
+
+Gather the following information for your project:
+
+- **Name**: Human-readable project name
+- **ID**: Unique identifier (e.g., PROJ-001, FEAT-002)
+- **Status**: Active, On Hold, Completed, or Planned
+- **Priority**: Critical, High, Medium, or Low
+- **Health**: Green (Healthy), Yellow (Caution), or Red (At Risk)
+- **Tracking URL**: Link to your project-specific tracking system
+- **Owner**: Project owner (for future multi-person projects)
+- **Dependencies**: Other projects this project depends on (if any)
+- **Due Date**: Key milestone or completion date
+- **Progress**: Current completion percentage (0-100%)
+- **Next Milestone**: The next major milestone to achieve
+
+### Step 2: Create Project Entry
+
+1. Navigate to the `pmo/artifacts/projects/` directory
+2. Choose your preferred format:
+   - For human-readable format: Use the `.md` template
+   - For AI processing: Use the `.json` template
+3. Copy the appropriate template file:
+   - `PROJECT_TEMPLATE.md` for Markdown format
+   - `project-template.json` for JSON format
+4. Rename the file using the convention: `{PROJECT_ID}_{PROJECT_NAME}.{md|json}`
+   - Example: `PROJ-001_EcommercePlatform.md`
+5. Fill in all the project details gathered in Step 1
+
+### Step 3: Complete Project Details
+
+Fill out all sections of the project entry:
+
+- **Description**: Provide a detailed explanation of the project
+- **Objectives**: List the main objectives to be achieved
+- **Milestones**: Define key milestones with target dates and status
+- **Resources**: List team members, budget, and tools
+- **Risks**: Identify potential risks with mitigation strategies
+- **Notes**: Add any additional relevant information
+
+### Step 4: Update the Dashboard
+
+1. Navigate to `pmo/artifacts/dashboard/`
+2. Update the `DASHBOARD_TEMPLATE.md` or create a current dashboard file:
+   - Add the project to the "Project Overview" table
+   - Update the "Status Distribution", "Priority Distribution", and "Health Indicators" counts
+   - Add the project to the "Priority Queue" if appropriate
+   - Include any recent activity in the "Recent Activity" table
+   - Update the "Summary Statistics"
+3. Update the "Last Updated" timestamp
+4. Consider the project's timeline in the "Timeline View"
+
+### Step 5: Review and Validate
+
+1. Ensure all required fields are filled out correctly
+2. Verify that the tracking URL is accessible
+3. Double-check dates and percentages for accuracy
+4. Confirm the project priority and health status are appropriate
+5. Ensure the next milestone is clearly defined
+
+## Best Practices
+
+- **Be Consistent**: Use consistent terminology and formatting across all projects
+- **Keep It Current**: Regularly update project status and progress
+- **Link Don't Duplicate**: Provide links to detailed tracking systems rather than duplicating information
+- **Prioritize Accuracy**: Ensure health and priority indicators accurately reflect project status
+- **Use Clear IDs**: Use meaningful project IDs that help identify the project type
+- **Update Regularly**: Update the dashboard when project status changes
+
+## AI Agent Integration
+
+If you're using AI agents to manage projects:
+
+- Use the JSON format for better machine readability
+- Maintain consistent field values to enable automated processing
+- Update the `last_updated` field whenever changes are made
+- Follow the established schema to ensure compatibility
+
+## Example
+
+For a reference implementation, see the sample project:
+`pmo/artifacts/projects/SAMPLE-001_DemoProject.md`
+
+## Troubleshooting
+
+**Problem**: Not sure what priority to assign?
+**Solution**: Use this guide:
+- Critical: Project blocks other work or has immediate business impact
+- High: Important project with near-term deadlines
+- Medium: Standard project with moderate importance
+- Low: Nice-to-have or long-term project
+
+**Problem**: Not sure what health status to assign?
+**Solution**: Use this guide:
+- Green: Project is on track, no significant issues
+- Yellow: Project has some concerns, monitoring needed
+- Red: Project has significant issues requiring immediate attention
+
+## Maintenance
+
+- Review project statuses regularly (weekly recommended)
+- Archive completed projects to a separate directory
+- Update dependencies when they change
+- Clean up outdated information periodically

pmo/artifacts/docs/index.md

@@ -6,6 +6,7 @@ This directory contains detailed documentation for the Project Management Office
 
 - [Dashboard Documentation](./dashboard.md) - Information about PMO dashboards
 - [Project Registry Documentation](./projects.md) - Information about project tracking
+- [Add Project Guide](./add-project-guide.md) - Guide for adding new projects to the PMO
 - [Report Generation](./reports.md) - Information about status reports
 - [Resource Management](./resources.md) - Information about resource tracking
 - [Configuration Guide](./config.md) - Information about PMO configuration