diff --git a/README.md b/README.md index 17939d5..04f5569 100644 --- a/README.md +++ b/README.md @@ -43,6 +43,38 @@ AI-Home-Directory/ # Mount point in containers │ ├── context/ # General context information │ │ ├── AUDIT1.md │ │ └── PROJECT-MGMT-TOOLS.md +│ ├── context/ # General context information +│ │ ├── AUDIT1.md +│ │ └── PROJECT-MGMT-TOOLS.md +│ ├── operations/ # Operational environment information +│ │ └── OPERATIONS-KNOWLEDGE-TRANSFER.md +│ └── templates/ # Template files for projects +│ └── OPS-ENVIRONMENT.md +├── pmo/ # ✏️ Read-write PMO (mounted read-write) +│ ├── dashboard/ # PMO dashboard views +│ ├── projects/ # Project registry and links +│ ├── reports/ # Status reports +│ ├── resources/ # Resource management +│ └── config/ # PMO configuration +├── collab/ # Project-specific collaboration (not mounted) +│ ├── rules/ # Project-specific rules +│ ├── env/ # Project-specific environment configs +│ ├── proposals/ # Project-specific proposals +│ └── temporary/ # Temporary collaboration files +├── databank/ # 🔒 Readonly context (mounted readonly) +│ ├── personal/ # Personal information +│ │ ├── AboutMe.md +│ │ ├── StartHere.md +│ │ └── TSYS.md +│ ├── agents/ # AI agent guidelines +│ │ ├── AgentRules.md +│ │ ├── AGENTS.md +│ │ └── AI-TOOLS.md +│ ├── context/ # General context information +│ │ ├── AUDIT1.md +│ │ └── PROJECT-MGMT-TOOLS.md +│ ├── operations/ # Operational environment information +│ │ └── OPERATIONS-KNOWLEDGE-TRANSFER.md │ └── templates/ # Template files for projects │ └── OPS-ENVIRONMENT.md ├── pmo/ # ✏️ Read-write PMO (mounted read-write) @@ -51,10 +83,6 @@ AI-Home-Directory/ # Mount point in containers │ ├── reports/ # Status reports │ ├── resources/ # Resource management │ └── config/ # PMO configuration -├── collab/ # Collaboration directory (readonly) -│ └── proposals/ # Proposals and planning -│ ├── PMO/ -│ └── ... └── README.md # This file ``` @@ -74,7 +102,7 @@ docker run \ ### Permission Boundaries - **databank/**: 🔒 Read-only access (ro) - Consistent context for all tools - **pmo/**: ✏️ Read-write access (rw) - Project management updates -- **collab/**: 🔒 Read-only access (ro) - Collaboration guidelines +- **collab/**: 🚫 Not mounted - Project-specific collaboration --- @@ -107,6 +135,11 @@ The databank directory contains readonly information that provides consistent co |------|---------| | [**OPS-ENVIRONMENT.md**](./databank/templates/OPS-ENVIRONMENT.md) | Operational environment template | +### Operations (`databank/operations/`) +| File | Purpose | +|------|---------| +| [**OPERATIONS-KNOWLEDGE-TRANSFER.md**](./databank/operations/OPERATIONS-KNOWLEDGE-TRANSFER.md) | Knowledge transfer interview for operational roles | + *Note: All databank files are readonly for AI agents* --- diff --git a/collab/README.md b/collab/README.md new file mode 100644 index 0000000..44e0357 --- /dev/null +++ b/collab/README.md @@ -0,0 +1,22 @@ +# Collaboration Directory + +This directory is reserved for project-specific collaboration and should remain at the top level of the repository. It will not be mounted into AI home directory containers as it's intended to be project-specific. + +## Purpose + +- Project-specific collaboration files +- Project-specific rules and guidelines +- Temporary collaboration artifacts +- Project-specific environment configurations + +## Structure + +``` +collab/ +├── rules/ # Project-specific rules (SECURITY.md, RELEASE.md, etc.) +├── env/ # Project-specific environment configurations +├── proposals/ # Project-specific proposals and planning +└── temporary/ # Temporary collaboration files +``` + +This directory serves as a bridge between the universal AI home directory (databank) and project-specific needs. Each project using this AI home directory will have its own collab directory. \ No newline at end of file diff --git a/databank/operations/OPERATIONS-KNOWLEDGE-TRANSFER.md b/databank/operations/OPERATIONS-KNOWLEDGE-TRANSFER.md new file mode 100644 index 0000000..9f3e002 --- /dev/null +++ b/databank/operations/OPERATIONS-KNOWLEDGE-TRANSFER.md @@ -0,0 +1,228 @@ +# Date/Time +Friday, October 24, 2025 (Timezone: UTC+00:00 - Please adjust to local system time) + +# Change Tracking/Revision Table + +| Date | Version | Description | Author | +|------------|---------|--------------------------------------------------|---------------------| +| 2025-10-24 | 1.0.0 | Initial knowledge transfer interview template | AIOS-Public System | + +# Changelog + +| Date | Version | Description | +|------------|---------|--------------------------------------------------| +| 2025-10-24 | 1.0.0 | Initial creation of operational knowledge transfer interview | + +--- + +# OPERATIONS-KNOWLEDGE-TRANSFER.md + +## Knowledge Transfer Interview: Operational Environment Information + +This document serves as a structured interview guide to capture your extensive operational knowledge from your tenure as Chief Operating Officer and Vice President Technical Operations, as you transition to Chief Technology and Product Officer. + +### Instructions +- Complete this interview periodically to capture evolving operational knowledge +- Use AI assistance to conduct the interview, asking questions one by one +- Fill out as much detail as possible - remember, you've found AI interviewing very effective for knowledge capture +- Update regularly as your role evolves + +## Section 1: Role and Responsibilities Overview + +### 1.1 Current Role Transition +- What was your primary focus as Chief Operating Officer? +- What were your key responsibilities as Vice President Technical Operations? +- What are your new responsibilities as Chief Technology and Product Officer? +- What operational responsibilities are transitioning with this role change? +- What operational responsibilities are being delegated or transferred? + +### 1.2 Organizational Structure +- What was your reporting structure as COO/VP Technical Operations? +- Who reported to you directly? +- Who will report to you in your new CTO/PTO role? +- What operational teams remain under your influence? +- What operational processes cross into your product/technology responsibilities? + +## Section 2: Technical Operations Knowledge + +### 2.1 Infrastructure and Systems +- What are the core technical systems you managed? +- What monitoring and alerting systems were in place? +- What were the critical operational metrics and KPIs you tracked? +- What were the most common technical issues or bottlenecks? +- What system capacity and scaling processes did you oversee? + +### 2.2 Processes and Procedures +- What were the standard operational procedures you established? +- How did you handle incident response and escalation? +- What was your change management process? +- How did you manage vendor relationships and SLAs? +- What operational documentation did you maintain? + +### 2.3 Tools and Technologies +- What operational tools did you rely on most heavily? +- What automation systems were in place? +- What security tools and processes did you manage? +- What development and deployment tools did you oversee? +- What analytics and reporting tools did you use? + +## Section 3: Operational Procedures and Workflows + +### 3.1 Daily Operations +- What were your daily operational routines and checks? +- What were the key operational reports you reviewed? +- How did you prioritize operational tasks? +- What were the critical operational handoffs? +- How did you monitor operational health? + +### 3.2 Weekly and Monthly Operations +- What weekly operational reviews did you conduct? +- What monthly operational reports did you prepare? +- What operational planning cycles did you follow? +- What operational reviews and retrospectives did you lead? +- What operational budget and resource planning did you manage? + +### 3.3 Crisis and Emergency Operations +- What operational crisis scenarios did you plan for? +- What was your disaster recovery process? +- How did you manage operational emergencies? +- What escalation procedures were in place? +- What were the recovery time objectives for different systems? + +## Section 4: Vendor and Partner Management + +### 4.1 Key Vendors and Partners +- Who were your most critical operational vendors? +- What service level agreements (SLAs) did you manage? +- What was your vendor evaluation process? +- What vendor relationships are critical to maintain? +- How did you handle vendor performance issues? + +### 4.2 Contract and Financial Management +- What operational budgets did you manage? +- How did you track operational costs and ROI? +- What were the most significant operational expenses? +- What operational contracts required ongoing management? +- How did you negotiate operational service agreements? + +## Section 5: Team Management and Leadership + +### 5.1 Team Structure and Management +- What operational teams did you build and lead? +- What were the key roles and responsibilities in your operational teams? +- How did you handle team performance management? +- What training and development did you provide to operational staff? +- What was your approach to operational team communication? + +### 5.2 People Processes +- How did you conduct operational team meetings and reviews? +- What operational hiring processes did you follow? +- How did you manage operational team transitions and onboarding? +- What operational team recognition and motivation approaches did you use? +- How did you handle operational team conflicts or challenges? + +## Section 6: Compliance, Security, and Risk Management + +### 6.1 Compliance Requirements +- What compliance frameworks did you operate under? +- What operational compliance processes did you maintain? +- How did you handle compliance audits and reporting? +- What were the critical operational compliance controls? +- How did you stay current with compliance changes? + +### 6.2 Security Operations +- What security protocols did you implement and maintain? +- How did you monitor operational security posture? +- What security incident response procedures did you follow? +- What operational security training did you provide? +- How did you manage security vulnerabilities and patches? + +### 6.3 Risk Management +- What operational risks did you identify and manage? +- How did you assess and prioritize operational risks? +- What operational risk mitigation strategies did you implement? +- How did you report operational risks to stakeholders? +- What operational risk monitoring processes did you maintain? + +## Section 7: Performance and Optimization + +### 7.1 Operational Metrics and KPIs +- What operational metrics were most important to track? +- How did you measure operational performance? +- What operational dashboards did you maintain? +- How did you report operational performance to stakeholders? +- What operational improvement targets did you set? + +### 7.2 Continuous Improvement +- What operational improvement processes did you follow? +- How did you identify operational inefficiencies? +- What operational optimization projects did you lead? +- How did you measure the impact of operational improvements? +- What operational best practices did you establish? + +## Section 8: Transition and Knowledge Transfer + +### 8.1 Critical Knowledge Areas +- What operational knowledge is most critical to preserve? +- What operational decisions require your specific experience? +- What operational relationships are important to maintain? +- What operational institutional knowledge would be lost if not documented? +- What operational patterns and behaviors have you observed over time? + +### 8.2 Succession Planning +- Who will assume these operational responsibilities? +- What training materials do they need? +- What operational processes need to be transferred? +- What operational relationships need to be transitioned? +- What operational authority and decision-making rights are changing? + +## Section 9: Integration with Product and Technology + +### 9.1 New CTO/PTO Role Integration +- How do operational insights influence product decisions? +- What operational data informs product strategy? +- How do operational requirements impact technology decisions? +- What operational feedback loops exist with product teams? +- How do operational metrics align with product goals? + +### 9.2 Cross-functional Coordination +- How do operational teams coordinate with product teams? +- What operational constraints affect product development? +- How do you ensure operational considerations are included in product planning? +- What operational requirements gathering processes exist? +- How do you balance operational stability with product innovation? + +## Section 10: Tools, Systems, and Automation + +### 10.1 Operational Tooling +- What tools did you use for operational planning? +- What systems did you use for operational monitoring? +- What tools did you use for operational reporting? +- What automation systems did you build or manage? +- What operational dashboards and visualization tools did you use? + +### 10.2 Process Automation +- What operational processes were automated? +- What operational tasks remained manual? +- How did you decide what to automate? +- What operational automation maintenance was required? +- What were the benefits and challenges of operational automation? + +--- + +## Instructions for AI-Assisted Completion: + +You can use AI to help complete this interview by: + +1. **Sequential Questioning**: Ask the AI each question one by one to get detailed responses +2. **Follow-up Probing**: Ask "Can you help me think of more details about..." for each section +3. **Memory Triggers**: Ask the AI to suggest sub-topics you might have forgotten +4. **Pattern Recognition**: Ask the AI to identify important areas that may not be covered +5. **Review and Expansion**: After completing each section, ask for additional considerations + +Example interaction pattern: +- "Please ask me: 'What were your daily operational routines and checks?'" +- "What other daily operational routines might I have forgotten to mention?" +- "Based on my role as COO, what routine might I be overlooking?" + +This document should be completed periodically as your role evolves and new operational knowledge accumulates. \ No newline at end of file diff --git a/databank/operations/README.md b/databank/operations/README.md new file mode 100644 index 0000000..11f09b6 --- /dev/null +++ b/databank/operations/README.md @@ -0,0 +1,10 @@ +# Operations Directory + +This directory contains operational environment information and knowledge from my tenure as Chief Operating Officer and Vice President Technical Operations, as I transition to Chief Technology and Product Officer. + +## Contents + +- **OPERATIONS-KNOWLEDGE-TRANSFER.md**: A structured interview document to capture operational knowledge and experience +- Other operational documentation as needed + +For more details about the structure and purpose of this directory, see the main [README](../../README.md). \ No newline at end of file